Tuesday, October 6, 2026

Tech Tips and News for August-September 2026

Image Generated by Gemini
If the Updates section appears to be unusually long, that's because it is. During the back-to-school season there's always waaaay too much to do to keep up with my monthly Tech News posts. Once I can breathe again in late September or early October, I feverishly try to catch us up on all the updates that were issued in August and September. Meanwhile, Google goes on an update tear for back-to-school season, so there are SO many to wade through. Here we are in early October, with the unfashionably late August/September issue packed with updates. I hope you breezed through the back to school craziness and are enjoying a routine pace in your classrooms. If you use Gems in your workflow, you'll want to know that Gems in Gemini will be replaced with Gemini Skills. We will need to be familiarizing ourselves with Skills when they become available in November, and work toward converting any Gems we use to Skills. More info on that is available in the Updates section below. 

Safety & Security


Updates


Tips & Tutorials



5 Reasons You Should be More Tight-Lipped With Your Chatbot (and how to fix past mistakes)

Any info you share with an AI chatbot goes somewhere? Is it used to train AI models? How long is it kept? Who has access to it? 

Your Social Media Is a Scammer's Cheat Sheet. Here's How to Lock It Down

We're long past worrying about oversharing with friends and acquaintances, it's those we don't know that we have to worry about. For this reason I rarely post about my family members - especially my grandchildren, and when I do I try to do it in a way that protects their personal information. 

6 Easy Ways to Stop Companies From Tracking You

The more info a company collects about you, the more money they are making sharing your information with unknown entities, all without your consent. It also increases the chance that your personal information will fall into the hands of scammers or be involved in a data breach.

The 5-Minute Phone Setup That Could Save Your Life in an Emergency

There are instructions for entering your emergency info on both an iPhone and an Android, as well as instructions for finding emergency info on both phones to help others. 


Is Google Classroom’s NEW Update Actually Good? (2026-27 Updates)


Gemini:  Generate Interactive Simulations and Models

Gemini can transform your questions and complex topics into custom, interactive visualizations — directly within your Gemini app chat. Previously, responses were largely text with static diagrams. Now, Gemini is delivering functional simulations that can help you better understand the topic you’re asking about. Whether you’re rotating a molecule or simulating a complex physics system, you can explore further with just one prompt. Responses include visual elements — like tables, grids, and simulations — made specifically for your question. For example, ask about a topic that could be explained visually, like “show me how DNA works in 3D,” and you’ll be able to interactively rotate and zoom into a 3D DNA structure. Or ask to watch a pendulum trade energy back and forth, or learn about cash burn rates through an interactive table.

Gemini:  Skills Will Replace Gems June 1


Skills were recently introduced as reusable prompts that guide Gemini and Google Workspace. They will eventually replace Gems as the tool for tailoring instructions for specific tasks. Skills are reusable, custom instructions that you can leverage any time you’re prompting Gemini in the Gemini app and most Workspace apps. For example, you can create a brand voice skill to help you draft blog posts or a lesson planning skill to save time with class prep. You can even use multiple skills in the same prompt or at different points in the conversation. To learn more about Skills and how to create them in the Gemini App, educational institutions should leverage the Gems Transition Guide for education. 

The main difference between Skills and Gems seems to be that you can stack multiple Skills simultaneously in one Gemini prompt. For example, an educator can combine a "weekly newsletter" skill with an "institutional brand guidelines" skill to ensure on-brand communications. In addition you can copy Skills you've created on other platforms into the Gemini app and Workspace apps. 

So what happens to our Gems? For now, we can continue creating and using our Gems. Skills will be fully rolled out to all users in November. Also in November, Gems will move to the Settings panel of the Gemini app, but we will still be able to create, edit and use them. At that time, all users are encouraged to begin using Skills instead of Gems. More details about the transition will be published as the deadlines get closer. As education users, we will no longer be able to create, edit or use our Gems beginning June 1, 2027. If you have not converted your Gems to Skills by June 1, they will automatically migrate to Skills, however, if you created Gems in Classroom, they will not automatically migrate. Skills that automatically migrate will appear as draft skills. You will need to review and activate them to use them in any Gemini chat.   

Gemini Notebook:  New Back-to-School Features and Learning Tools

Gemini Notebook (formerly Notebook LM) introduced several new features during September:
  • Audio Recorder - In the mobile app only, users can use the new audio recorder to capture lectures or record thoughts. These notes will live directly alongside other sources in the Notebook. 
  • Real-Time Conversation - Also in the mobile app only, users can hold real-time conversations with their notebooks. You can ask questions, get step-by-step instructions, and interrupt at any time just by speaking. 
  • Interactive Learning Overviews - To help users maintain focus during study sessions, Google introduced interactive learning overviews under Reports, which weave together summaries and studio outputs like quizzes, flashcards, and mind maps.
  • Improved Exam Prep Tools - Exam prep tools have been improved with the following updates:
    • New quiz formats include short answer, multiple choice, and fill in the blank.
    • Users can chat with their notebook about their performance on the most recently completed  quiz and flashcard set to help determine where to focus their attention next.
    • Quizzes and flashcards can be customized by adding or editing questions.
  • Short Video Overviews for Learning - These bite-sized ~60-second videos combine narrative overviews with educational animations to help make complex formulas, diagrams, and scientific concepts easier to digest.

Gemini Notebook:  Make a Copy of a Notebook

Gemini Notebook users can now copy entire notebooks, including all associated sources and studio items, if they have copy permission for that notebook. This capability allows users to build upon existing work or templates shared by others. For example, a student can copy a notebook shared by a teacher, and then add their personal study notes and generate customized practice quizzes or flashcards to that copy, or a coworker can copy a notebook with foundational information and add on additional sources to tailor it to a specific project.

When you make a copy of a notebook, several key components are copied to the new user's library. This includes sources and studio content.

A few notes:
  • Sources: Drive-based sources are only included if the user performing the copy has permission to access and copy the original Google Drive file.
  • Studio content: This includes studio artifacts like Audio Overviews, Video Overviews, Study Guides, Flashcards, Quizzes, and Slide Decks, plus artifact generation prompts and custom chat configurations. 
Personal chat history and user-generated notes are not transferred to the new notebook. Additionally, a copied notebook does not sync with the original, so any subsequent updates made by the original owner do not overwrite the copied version. This update is available now.

Google Classroom:  Updates to Gemini in Classroom

Google is introducing several updates to the Gemini tab in Google Classroom designed to make its tools even more helpful for teachers. These changes make it easier for educators to collaborate with AI and create visual aids from any device, while expanding options for refining lesson plans.

Mobile Availability
Educators and students use Google Classroom on the go on their mobile devices, so Google has announced that the Gemini tab is now available in the Classroom Android and iOS apps, making these features more accessible to teachers and higher education students. For educators, the following features are available in the Classroom mobile app: Generate a quiz, Brainstorm project ideas, Craft a compelling hook, Tackle common misconceptions, and starter prompts for the Gemini app. All Gemini starter prompts and personal class notebooks in the student Gemini tab are available in the Classroom mobile app.

Tools to Generate Visual Resources
Powered by Nano Banana 2, Google’s newest image generation model, these starter prompts help teachers create visuals that illustrate complex topics for students:
  • Create an infographic
  • Draw a comic strip
  • Visualize a concept
Teachers can also personalize three new starter prompts to generate a slide deck for a given concept and grade level using Gemini’s Canvas tool:
  • Create a presentation
  • Create an interactive activity
  • Convert a file to Google slides
You should already be seeing these updates. to access them, Navigate to the Gemini tab in the navigation bar in Google Classroom. When using generated content, you should always review the outputs as AI can make mistakes and refine the output so that it fits your context and local policies before assigning to students. Visit the Help Center to learn more about Gemini in Classroom, and check out these resources for teachers, including this resource with tips and best practices for trying Gemini in Classroom.

Gemini Notebook:  Introducing Expert Intelligence

Google is introducing Expert Intelligence, a cross Google initiative that helps users engage with trusted sources through Google AI products, starting with Gemini Notebook. Featuring more than 100,000 books from major publishers, employees and students can now incorporate insights from leading authors, publications, and domain experts directly into Gemini Notebook.

Users will be able to add compatible ebooks they’ve purchased from Google Play Books directly to a Gemini Notebook, making it simple for them to ask questions about a book and receive responses grounded directly in its text. Readers can also use Gemini Notebooks to help you understand books in new ways, for example, by generating Infographics, Audio Overviews, Quizzes, or more. We’re also providing a book on us for users 18 years or older in the U.S. while supplies last.

To see if a book is eligible for Expert Intelligence, visit Google Play Books. If the ebook is eligible, you’ll see Gemini Notebook listed when you click the “Tools” badge on a book’s detail page, or you can browse eligible books. Visit the Help Center to learn more about adding Play Books ebooks as a source in Gemini Notebook. We should be seeing this update in the next week or so. 

Google Docs:  Generate and Edit Visuals with Gemini

Teachers and Admins with the Teaching & Learning subscription can now create and edit images, diagrams, and infographics directly alongside your text using Gemini in Google Docs. These images leverage the context of your document, so you can generate relevant visuals to accompany your writing without ever leaving Docs or relying on external tools. Plus, you can refine your existing visuals and graphics using simple natural language prompts.

With this new functionality, you can:
  • Create rich infographics or diagrams summarizing your docs: Ask Gemini to "Add a diagram providing an overview of the proposal at the top of my doc" or "Create a rich infographic visually summarizing my doc."
  • Refine existing visuals: Use natural language to "Change the aspect ratio to 16:9" or "Make the style more aesthetic to match the rest of the document."
  • Create or edit multiple visuals at once: Ask Gemini to add infographics in each key section, or update the style of multiple visuals at once.
You can access these capabilities from the bottom bar or the Gemini side panel in Google Docs. Learn how to create personalized documents with Gemini in Google Docs. 

Google Slides & Vids:  Record Presentations in Google Slides

There is now a seamless way to record presentations in Google Slides using Google Vids directly from the Slides interface. Moving forward, you will see a new Record option in the right-hand menu of Slides. Selecting this option guides you through a streamlined recording workflow and outputs an immediately shareable link. This new integration provides advanced creation capabilities—including transcript-based editing and voiceover generation—helping you turn simple slide decks into polished, professional video assets in seconds. This feature is available now. Learn more about recording a presentation in Google Slides here. 

Google Vids:  Turn Google Docs, PDFs and Word Files Into Video Summaries

Google Vids now allows you to transform static Google Docs, PDFs, and Word files into engaging video summaries. This new feature leverages AI to generate scripts and narration while providing custom visuals to bring your documents to life. This was previously only available for Google Slides and PowerPoint files. By converting text-heavy files into concise videos, users can quickly grasp key takeaways through a more dynamic medium. This update is available now. Learn how to create summary videos from documents here. 

Google Vids:  Customize the Style of Your Captions

Previously when you used captions in Vids, you could only select from a list of styles. Now you can select the font, where they sit on the screen, and how they animate so they match your brand. aptions make videos easier to follow when the sound is off or when viewers prefer to read along. Captions that look good help your video catch people's attention on social feeds and in company channels. They also make it look finished and ready to share. This update should be available now. Learn how to add captions to a video here. 

Workspace Studio:  Automate Workflows with Custom Starters

Workspace Studio was introduced last winter. It's an AI-assisted service that allows us to automate routine workflows without the need for programming knowledge. These workflows can even iinvolve multiple apps. Now you'll even have assistance getting started automating those routine tasks using custom starters, custom steps, third party integrations, and webhooks. Learn more about Workspace studio and the new features here. Video tutorials are available in the Tips & Tutorials section and in the Five Things to Try During the 2026-2027 School Year video by John Sowash below, as well as the Workspace Studio playlist by Google Developers in the Automate your Workflows with Workspace Studio post below. 

>Five Things to Try During the 2026-2027 School Year



Automate Your Workflows with Workspace Studio


If you watched the John Sowash video above, or noticed the Workspace Studio Google Update in this post, you may be intrigued by how you can automate your workflows without becoming a programmer. That's what Workspace Studio does. This Google Develpers playlist will walk us through how to set up an automated workflow. I'm really looking forward to trying out this new tool to see if it's truly a time saver. The easiest way to access Studio is to open Gmail, and tap the Studio icon in the upper right, next to the gear. 

>Prompt Like A Pro with the Classroom App in Gemini

Type "@Classroom" in Gemini, securely connecting your Google Classroom to draft communications, see which topics need re-teaching, create last-minute sub plans, and more. Get started with these practical use cases in our new guide, created by and for educators. Learn how to prompt it here. 

My Workflow for Creating AI Flyers That DON’T Look AI-Generated


Newline Q Pro Board- Enabling Your Side Toolbars

By enabling the side toolbars on your Newline interactive display board, they become much easier to access. With a tap or two you can enable your whiteboard tools, or return home. 



Finally! YouTube Guide for Teachers

Google has apparently started listening to every educator's lament about how difficult it is to use YouTube videos for education. In response, they have created a YouTube guide just for teachers to use to learn how to share approved videos with students. You can find the guide at https://about.youtube/teachers/. There are How-Tos, FAQs, and even a standards-aligned content library. I've also heard rumors directly from Google staff that there may be an education-friendly version of YouTube in the works. I remain somewhat sceptical there, considering how poorly guarded the YouTube Kids platform remains, but I'm hopeful they'll take a better approach with the education market. Check out the guide to see if there's a way you can make YouTube work better in your classroom. I've also linked the guide in the ASA Tech Guide > Resources > YouTube section so you can find it again. 

I've Spent 10 Years Fixing Windows PCs: These Are the Most Common Problems I Run Into

Easy steps you can take to keep your laptop working well. 

Thursday, July 23, 2026

Tech Tips and News for July 2026

Hey teachers, some notable Google Classroom updates were announced at the ISTE conference in June. This graphic highlights them, and I've linked an overview video by John Sowash below. Additionally, next week a new Classroom homepage will begin rolling out, so Classroom may look noticeably different when you return. Check it out in the Updates section below. Hopefully you'll have time to play around with these updates before school starts. For those of you who are eligible to get a new device (Teachers and Admins who haven't received one in the last three years) I've also included a guideline for safely getting rid of your old devices, including e-recycle options in Kent County. If you are interested in impressing your students by casting yourself in an adventurous video, use your imagination and insert yourself into a video clip you and AI create. I shared the clip I generated in the Updates article below. Do you think it's creepy or realistic? Every year summer seems to whiz by faster and faster. With less than a month to go before school starts, make the most of your remaining summer break - if the smoke allows you to be outside.  

Safety & Security


 News


Updates


Tips & Tutorials


6 Easy Ways to Stop Companies From Tracking You

The less data companies collect about you, the less they can share, sell, or lose in a breach. Start protecting your privacy with these simple steps. Step 1 is to stop clicking OK through the cookie warning on each website. Stop and disable anything not requred instead. 

;">It's Time to Stop Falling for These 24 Ridiculous Tech Myths

No, rice will not save your wet phone, and if you think you have nothing to hide, you're living on the edge of danger.

;">Complete Google Chrome Privacy Audit: Securing Passwords, Payments, and History

Have you ever wondered how much your internet browser knows about you? You really should. This guide will walk you through securing your sensitive information - and you don't have to be a techie to follow along. 

The Best Free Password Managers for 2026

The Best Free Password Managers for 2026, from PC Magazine by Kim Key
As you know, I'm a big advocate for using a password manager to manage all your passwords. Not only is it more secure, but it will take away all the stress you have related to keeping track of all your passwords. It also eliminates the need to use the same password for all your web accounts, which is a very risky practice. While I use a paid version of Bitwarden for my school account, my husband and I use free Bitwarden for our personal accounts. Here's a video walking you through using and setting up BitWarden. If you watch it in YouTube, you'll see a time stamped table of contents so you can skip to just the parts you need. If you choose to use a different password manager, the setup process will work in a similar way. If you are nervous about setting it up on your own, I'll be happy to walk you through the process. 

Is That QR Code a Trap? How to Spot Quishing Scams Before It's Too Late

Yes, you read that right. It's Quishing, which is basically a phishing scam using a QR code. Yup, we have to worry about those, too. So how can you tell if it's a safe or dangerous QR code when they all look the same? Take a minute to read this article to learn how to avoid falling for QR code quishing. 

The Right Way to Get Rid of Old Laptops, PCs and Printers (and It's Free)

As we recently learned, teachers and administrative staff will be receiving new laptops and chromebooks. If your old computer is a Windows 10 laptop and older, or a chromebook that is no longer receiving updates, you will want to safely recycle your old device. Before recycling, you will want to follow the steps in this article to make sure you aren't handing over your life and financial history. Once you've cleared your information from the device, Kent County Public Works has a handy list of all the places you can take your old electronics to be recycled. 

Google Classroom's "Glow-Up" & 9 other updates you need to know



Google Classroom:  Redesigned Classroom Homepage Tailored to the User's Role


Next week, Google will begin rolling out a redesigned homepage globally across all editions to help teachers, students, and administrators easily find relevant content, resources, and tools tailored to their specific roles. Users can still access classes in the side navigation panel and a dedicated classes module on the homepage. Users who have multiple roles (such as a teacher taking a professional development class) can easily change their view dashboard by clicking into another role (for example, Teaching, Enrolled, or Admin). When a user loads the homepage, it returns to the previous role view. To help users control their view and focus on what matters most to them, all new homepage modules are collapsible.  Check out the full announcement for all three views, because your students' homepage is changing, too. Learn how to navigate the new homepage in this help center article. 

Google Meet:  Your Meeting Transcripts, and Recordings are Organized in Google Drive

Currently when you record a meeting, your transcript and recording files are uploaded to a Meet Recordings folder in only the host's My Drive. With this update, those files will be uploaded to a new folder in the Meet organizer's My Drive, called Google Meet. Within that Google Meet folder, these files will be automatically organized into subfolders for each meeting. Files from different instances of a recurring meeting will share one folder. Additionally, any meeting attendees with access to the meeting files will see shortcuts to these source files in their Google Meet Drive folders too. Shortly after Google rolls out this change, they'll automatically move the existing Meet Recordings folder into the new Google Meet folder and rename it Legacy Meet Recordings. Users may see both Meet Recordings and Google Meet in their Google Drive for a brief period during this transition. We should see this update sometime during the first couple weeks of August. If you are not sure how to record a Google Meet, this help center article can help you. 

NotebookLM:  Now known as Gemini Notebook


Google does love to change the names of its products. The latest change is with NotebookLM, which is now known as Gemini Notebook. It works exactly the same, you can still find it in the app switcher or at notebooklm.google. This change started rolling out July 16, 2026, so I expect we'll see it soon. 

Google Vids:  Control Emotions and Pacing of AI Avatars and Voiceovers


In just the past few months, avatars and voiceovers in Vids have been truly transformed. They were a pretty good alternative to begin with, for those of us who dislike the sound of our own voices, but there were still a few tell-tale signs that the voice was AI generated. Then we were able to adjust pacing and add some laughs, which was a wonderful improvement. With this update, we'll now be able to add emotion as well. Those of us with the Teaching & Learning add-on (Teachers and Administration), should already be seeing this update. If you aren't sure how to use an Avatar or Voiceover in Vids, you can learn more in the Help Center about creating voiceovers with AI, and about using AI avatars. 

You can hear the progression in the videos I created last spring. One of the first videos I created in Vids using a voiceover was in this short video for students about Chromebook care. The narration is pretty good, but it's fairly flat. A month later, when creating this video on creating and using Gems in Gemini, I was able to add chuckles and pauses. With the latest update, I'll be able to refine the voice evern more and hopefully make it sound even more human. I'm looking forward to updating some of my existing videos to improve the voiceover. 


Google Vids:  Generate Higher Quality AI Video Clips and Edit Any Video with Gemini Omni

Gemini Omni is the power behind AI video creation in Google Vids. Omni’s world understanding unlocks simple video edits so you can ask Omni to tweak the video you have to get the video you need. While using Google Vids, you can prompt it to update a video you already have, or create a new one. Omni will work behind the scenes to improve text rendering, physics and realism, as well as fixing color grading, restyling the visuals, or remove background sounds. You can learn more about using Omni in Vids here. I am already seeing this update in Vids.  

Google Vids:  Cast Yourself in AI Video Clips Using Your Personal Avatar with Gemini Omni

Right within Vids, you can use Omni to create videos using your personal avatar to scale your presence without the studio time. Use a secure verification process to capture your likeness and then select it as a character in Omni generations within Vids. I truly appreciate the added layer of security to generate an AI video in your own likeness. Personal avatars are currently only available in English for users 18 and older. You should be seeing this update now. The process is pretty simple. I was able to follow the secure prompts to create the selfie avatar (you'll need your smartphone) and this short video in about five minutes. How accurate do you think it is - aside from the tidy office? You can learn more about using personal avatars in Vids here. 


Make Google Chrome Faster in 2026: The Ultimate Guide

Does your internet connection feel slow? It could be your browser. If you are using Chome read on for tips to speed it up. 

Gemini Isn't Just a Chatbot Anymore — Here are 13 Things it Can Do in 2026

There are some really great ideas, such as using your camera instead of trying to explain what you're seeing, or scheduling tasks. 

10 Clever Ways to Use Gemini in Google Chrome (2026)

I do love to learn new ways to use Gemini to save time. 

Test Your AI Detection Ability

How do you know the person you're communicating with online is a real person? How good are you at spotting a fake AI image? Check out whichfaceisreal.com to test your skills. You'll be presented with two images. Click the one you think is real and find out if you're correct. There's also a Learn section to see what tell-tale signs you should look for. How did you do? 

Thursday, June 25, 2026

Tech Tips & News June 2026

Image by Karen Szczytko, created using
Gemini AI and original source photos.
It's a light month for tech news and tips. It's just as well, since everyone just wants to get on with summer. Now if the temps would just warm up! We can all expect more updates to be announced in July following the ISTE conference. Since I'm in full-on chromebook maintenance mode right now, I don't have any AI experiments to share with you this month. That being said, it's the perfect time to explore Google's AI Educator Series. It's an easy way to get some AI training in small bite size pieces while you're enjoying your morning coffee. These AI micro lessons are designed for educators, so you should learn some practical applications. The way Google has the site set up is a little wonky, so I've included instructions below to help you navigate the site, get your training, and earn certificates. Once school starts up in August, I'll be offering additional AI micro lessons to help ASA teachers become more familiar with AI, and how to use it as a teaching assistant. For now, enjoy the start of your summer and some much needed down time!

Safety & Security


Updates


Tips & Tutorials


Mobile Phishing is a Bigger Threat Than Email Now - How to Stay Protected

If your school account is on your personal phone, or your personal phone is connected to school WiFi, you need to be aware of this trend. The same phishing awareness rules that you follow for emails also apply to text messages and phone calls. 

What is a Password Manager? Time to Log In Safer

What is a Password Manager? Time to Log In Safer, from National Cybersecurity Alliance
Just in case you missed my lecture and video in last month's Tech Tips & News, this article explains why you should be using a password manager. Seriously, get rid of all that password stress and hassle!

Phone Battery Draining Fast? Malware is One of 8 Possible Factors - How to Tell for Sure

Find out how you can extend your phone battery's life. 

The Best Way to Check Where Your Home Address Shows Up Online

There's an easy tool for this. Use it to protect your personal information and identity. 

Best Vacation and Travel Cyersecurity Tips

Best Vacation and Travel Cyersecurity Tips, from National Cybersecurity Alliance
Do you stay connected online while on vacation? Criminals know you do. Check out the smart habits to keep your information safe before, during and after your trip.

Summer Travel Warning: Your Vacation Could Be a Scam Waiting to Happen

As we've come to expect, with every new season, there's a scam for that. Vacation season is no exception. 


The Agents are Coming (Google EDU Updates May 2026)


Gemini:  Share Chats, Canvases & Generated Media via Google Drive


Have you ever been researching something in Gemini, and wanted to share your whole Gemini conversation with others? Have you vibe coded an app, but then weren't sure how to share that app with others? Now you can share your Gemini chats, canvases and generated media right in Gemini through Drive. Sharing your Gemini conversation, or chat, will work the same way it does when you share any file in Drive. You should be seeing this update now. 

Gemini:  Branch a New Conversation From a Chat

Imagine you are in the middle of a Gemini chat. In Gemini's response, if there is a topic you don't really understand and would like to learn more about, you can ask some side questions without derailing your original chat. In the past you would have needed to start a separate chat to go down that new rabbit hole. Now, you can create a new chat that branches off from a specific point in your main chat, bringing the chat history with it, but without affecting the original conversation. To do this, below a response click the three-dot More menu, then Branch in a New Chat. Deleting a branched chat will not delete the original chat. Learn more about managing your Gemini chats here. 

Google Classroom:  Track Student Progress with Learning Standards and Skills

Google Classroom now allows educators to tag coursework and rubrics with learning goals, including specific learning standards and skills, providing a more structured way to monitor student growth. When creating assignments, quiz assignments, questions, or materials, educators can search for available, established standards and skills or click on suggested goals, which use AI to analyze assignment and course content. By tagging coursework with these goals, teachers can view analytics that visualize student performance and identify instructional gaps across individual students, entire classes, or specific learning areas.

Learning standards from around the world are made available in Classroom through partnerships with 1EdTech and Common Good Learning Tools. These standard frameworks are pulled from Satchel Rosetta Exchange, a public space hosted by Common Good Learning Tools where anyone can browse various learning standard sets that leverage the 1EdTech® Competencies and Academic Standards Exchange® (CASE®) standard specification. Visit the Help Center to learn more about getting new standard sets added to Classroom.

NotebookLM:  Automatic Syncing with Drive Files

It's now easier to keep your sources and insights current in NotebookLM by enabling automatic syncing with Google Drive. Previously, if you uploaded a file in Google Docs, Sheets, or Slides, you’d have to manually update it in NotebookLM to see the changes. With this update, as the content in your Drive files evolves, the information within the notebook updates automatically to match. This update ensures that you're always working with the most accurate and up-to-date information without the manual effort of re-syncing files. NotebookLM will also strictly respect file deletions and permissions. If a user’s access to a Drive file is revoked, they will no longer be able to use that file as a source in their notebook. The source will appear in the sources list with a link to the source for the user to request access. Additionally, if a file is deleted from Drive, it will be removed from the notebook as well, ensuring your research environment stays organized and secure. We should be seeing this update by mid-June

Google Workspace App Icon Updates


I'm not entirely sure why Google feels the need to change their app icons every few years, but they've done so again. While the new icons look good on the black background above, I'm finding it difficult to distinguish between some of them in my tab headers. Yes, I'm already seeing this update, and you probably are too. These changes are purely cosmetic. There is no change in functionality. 

10 Easy Ways to Clean Up Your Google Classroom

10 Easy Ways to Clean Up Your Google Classroom, from Ditch That Textbook by Matt Miller
Wondering how to tidy up Google Classroom at the end of the year, and prepare for next year? Here you go.

Navigating the Google AI Educator Series


The new Google AI Educator Series, which was introduced last month, is intended to provide teachers with very short, bite-sized, mini lessons that teachers can squeeze into their schedules. This is a great way to learn about Google's AI tools, as well learning pedagogical applications for using them, however the site is very clunky to use. First, make sure you login to the site. When you want to take one of the trainings, don't click on the big blue Earn Your Badge button, that's actually your last step. Instead you want to click on the Learn More link, then the Review Course Content link, and finally the Get Started button. When you've completed the training module, then you'll click the Earn Your Badge button to take the quiz and earn the badge. After September 2, 2026, new content will be released on the first Wednesday of every month, so you can continue to learn and grow in your AI knowledge all year. 


I Used NotebookLM to Make a 'Family Wiki' - Everything I Need to Run the Household is a Click Away

I'm totally stealing this idea, and will start with manuals for everything in my house. Let the scanning begin!

3 Things To Do at the End of the School Year (That Future You Will Thank You For)

Cap off this school year and be ready for the next with these tips now. You'll also get a recipe for a tasty treat. 

Friday, May 22, 2026

Tech Tips and News for May 2026

Show your dog some mercy
and start using a password manager
May is a stressful time of year in the school cycle due to the action packed calendar and approaching end of year deadline. The first Thursday in May is also World Password Day. According to NordPass, the average person juggles 120 passwords in 2026. No wonder we're all stressed about passwords! If there's one thing you can do to eliminate a lot of stress, it's using a password manager. Seriously folks, if you haven't yet started using one, stop what you are doing and get one. Please don't tell me you are using the built-in password manager in your browser - it's just not secure. If someone compromises your email account, they have all of your passwords, too, not to mention those passwords aren't always encrypted. We all know that online security usually means more inconvenience, but using a pw manager is one safe security practice that will actually save you time and reduce stress. It's really the only way you can manage a unique password for each of your online accounts. From the moment you start using one, the only password you need to remember is the ONE for the password manager. You'll never need to make up another password again - your password manager will do it for you. You can use the password manager on your laptop, your phone, your tablet - every device you use. If you're put off by needing to enter all your passwords into a pw manager, stop worrying! Just add them as you login to an account - most pw managers will even prompt you to do this as you login. If you have (shudder) saved your login credentials in your browser, you can easily import those into the manger. I use the free, personal version of Bitwarden, but you can feel free to check out these other recommendations, too. If your hesitation stems from the unknown, I've created a tutorial for using Bitwarden, linked below. The first three minutes of the video show you how a password manager works, the following 12 minutes show you how to install Bitwarden and how to use the features. Even if you decide to use a different pw manager, the tutorial will give you an idea of how a password manager works. Which one you use is less important than actually using one! 

Safety & Security

News

Updates

Tips & Tutorials


Is It a Virus, Malware, or Spyware? Here's How to Tell (and Why It Matters)

If you've become a malware victim, it doesn't always matter how you've been attacked, but sometimes it does. 

You're Changing Your Password Too Often. Here's Why You Shouldn't

Well isn't that welcome news? It's far more important that passwords be long and that we use a unique password for each online account. (Did someone mention a password manager?) The time to change your password is if you've been included in a data breach, or suspect maicious activity on an account.

;">Hackers Love the Way You Use the Internet:  Here's an Easy Way to Change That

Now that AI has made hacking a quick money grab for everyone, not just those with tech skills, it's more important than ever to step up our online hygiene. Find out how in this article. 

Scam Awareness - Fake Artisan Bag Stores Closing Down!

We've seen this before with jewelers. 



Looking for a Supportive Teaching Community? Try the Ditch That Textbook Community

Ditch That Textbook recently launched a social media community for teachers and ed tech coaches. What it means: 
  • It’s free.
  • Read what other educators are sharing.
  • Discuss ideas in comments.
  • Post your own ideas, what’s working in your class, etc.
  • Join live streams and online events in the community.
This is a great place to get and share classroom ideas - both tech-related and non-tech. Learn more about it  and join here. There are such helpful conversations going on, as well as a resource library. You can think of the resource library as similar to Teacher Pay Teacher, but free. Here's an example of the type of posts you'll see - complete with 20 end of the year templates. Join the conversation!

A New Standard for AI's Effect on Kids from Common Sense Media

For over two decades, Common Sense Media has helped families make sense of the media and technology in children's lives. AI now presents a new version of a familiar problem: Kids are using powerful products long before we have clear information about how those products work or what risks they carry. That's why we're launching the Youth AI Safety Institute, an independent research and testing organization focused on one urgent question: What does it take for AI to be safe and developmentally appropriate for kids? The Institute will set rigorous safety standards, test AI products against them, and publish the results so families, educators, policymakers, and industry leaders have real information to act on. Explore the Institute

Why now

AI is already part of kids' lives, from chatbots to search tools and classroom platforms. Our research shows that more than half of American teenagers regularly chat with AI companions, and nearly a third say conversations with AI can feel as satisfying as talking with real-life friends. Stats like these show how quickly AI is changing the status quo, and why families need a better way to understand what this powerful technology means for their kids.

What the Institute will do

Our approach is modeled after crash-test ratings for cars. We don't ask families to guess whether a car seat is safe. We have standards, testing, and public results. So we're crash-testing AI.

In the months ahead, the Institute will:
  • Define clear standards for what makes AI safe or unsafe for kids
  • Rigorously test the AI products that kids actually use, from chatbots to learning tools
  • Publish results to help families make informed choices
  • Research how AI is affecting childhood, learning, and mental health
This work builds on years of research we've already done on AI products including ChatGPT, Claude, Gemini, Meta AI, and social AI companions designed to act like friends. Our findings have helped parents and caregivers, educators, and policymakers understand where the real risks are, and we've pushed companies to do better.  The Youth AI Safety Institute will power us to do much more of this work with the rigor and urgency that kids and families deserve. 

Why Can't AI Just Admit It Doesn't Know? 

Why Can't AI Just Admit It Doesn't Know?, Pogueman Substack by David Pogue
This would sure make using AI a lot easier. According to this article, AI chatbots hallucinate 45-52% of the time. 

Introducing the Google AI Educator Series

A scaffolded way for educators to learn AI with ISTE standards in bite size lessons that you can fit into your busy schedule. 


April 2026 Google & Canva EDU Updates + Gemini Summer Workshop

Feature updates for schools with Teaching & Learning upgrade applies to teachers and admins at ASA.

Google Docs:  Set Custom Instructions for Gemini


When using Gemini in Google Docs, you'll now be able to set custom, persistent instructions. These instructions ensure that Gemini adapts to your style, tone, and formatting preferences without needing to repeat them in every conversation, ultimately saving you time and ensuring consistency. Add instructions and rules using Gemini in the side panel of Docs such as "Always respond in bullet points," "When summarizing Docs, always include a 3 bullet points at the top." or "Use a concise and professional tone for all my documents." Users are currently limited to 1000 active instructions. Get started by opening the side panel in Gemini in Docs and requesting Gemini to store a specific instruction. Visit the Help Center to learn more about customizing Gemini in Workspace's responses with your instructions. You should be seeing this update now. 

Google Forms:  Expanded Options for Header Images


Form creators now have more options for header images in Google Forms. Previously, creators could only use a pre-selected theme, upload an image, or choose an image from Google Photos. In addition to these options, they can now choose an image from Google Drive or Google Images or use a URL. Learn more about adding a header image here. We should be seeing this update by early June. 

What's New in Canva Education (Video)

See demos of the new features coming to schools. Of course, there are a lot of AI features that will save teachers time. For reference ASA has Canva District. 



The Beginner's Guide to Google Forms


Why Virtual Desktops are So Useful - and My Top 4 Tips for Beginners

Honestly, I've been slow to adopt virtual desktops in my daily productivity routine. After reading this article I can definitely see a use for them. I can see a virtual desktop for meetings being useful, making it easier to find the just tabs I need for the meeting. Teachers may find it useful to have a virtual desktop for each grade or class they teach, with all the necessary resources available. What do you think? 

Generate New Files In Gemini (video)


Creative Classroom Games with Paper Flashcards - NotebookLM

This resource comes from Matt Miller of Ditch That Textbook. Sometimes the old tried and true is as, or more effective, than tech activities. However tech can definitely make the creation of the old tried and true much faster and easier. He has collected many ideas for using paper flashcards in a NotebookLM notebook. In case you are unfamiliar with NotebookLM, in this notebook you can view each source file separately in the left column. In the center, there is a summary of all of the sources, and at the bottom, you can use the chat field to ask questions about the information. On the right, in the Studio column are a video, podcast, slideshow, infographic and mind map that have already been created. 

5 Wild NotebookLM Features for Teachers to Try

5 Wild NotebookLM Features for Teachers to Try, from Class Tech Tips by Dr. Monica Burns
Dr. Burns gives examples of how teachers can use NotebookLM in the classroom. Create audio interviews with a debate format, customized slide decks from your sources, infographics with new style options, data tables that pull from your sources, and video overviews with a new cinematic option. 

I Used NotebookLM to Offload My Mental Clutter for a Week - Here's What I Stopped Stressing About

This is a busy mom hack if I've ever heard one! I had mostly thought about NotebookLM as a work assistant, now I'm rethinking it as a personal assistant.

She's Teaching Math with Baseball?! (video)

Check out how this teacher used AI to do the heavy lifting to apply a Banana Ball theme to her math standards. The kids are enthusiastically learning and using all things decimals keeping the stats. You could apply this method to any sport league or activity. Brooke's students really enjoyed the fun, real-world application with her math standards. While Brooke's passion is baseball/softball, what is yours, and how can you apply it to your lessons? 

“This Makes a Huge Difference!” How to Move from Basic To Brilliant AI Prompts

My AI mantra is "The more detailed your prompt, the better your results will be."  If you aren't familiar with AI prompting, you may not know what details to include. This article will help with that. 

Quick Ways to Use AI for Tasks that Take Too Long - Easy EdTech Podcast 368

This 15 minute listen includes:
  • Use AI to turn your notes into polished rubrics, newsletters, and classroom materials faster.
  • Ask AI to draft lesson outlines from your objectives, then refine them with your expertise.
  • Simplify texts and identify tricky vocabulary using AI before sharing with students.
  • Create consistent file naming and organization systems with AI to keep resources easy to find.

I Stopped Treating ChatGPT like Google and Everything Suddenly Clicked

The best use of any AI chatbot is as a collaborator, not an internet search. See some examples in this article. 

How to Create a Classroom Memories Video Fast Using Google Vids