Thursday, January 16, 2025

Tech Tips and News for January 2025


January 27-31
National Cybersecurity Alliance
There are some very important updates or news for you to make note of this month. First is Data Privacy Week, January 27-31. There are many helpful resources linked below to help you understand why this is so important, and how you can protect yourself. Second is the recent update to Google Forms. I learned the hard way, after sending a couple field trip permission forms and immediately receiving numerous requests for access. Turns out the responder permissions have moved to a new place in forms, (I clearly missed that update notice) and the settings do not save from one copy of a form to another. You can read about this update below as well. The third very important piece of news is that if you wish to use your Windows laptop at ASA next school year, it must be running Windows 11. Windows 10 will no longer be safe to use by October 2025, so you'll need to either upgrade it, or if it can't be upgraded you'll need to replace it. Please keep this in mind when the employee tech purchase window opens in June. See what's happening with Windows 10 below.  

Safety & Security 
Updates
News
Tips & Tutorials



5 Million Americans Just Had Their Credit Card Details Leaked Online - What To Do Now?

I know it's starting to feel like these happen every other month or so, but we really can't become complacent about the warnings. That's how our bank accounts become empty. Take a look at the article to find out how to:
  • Spot personalized scams aimed at getting the rest of your info
  • Protect others you know (think teens and the elderly)
  • Monitor your bank card activity
  • Protect your credit 

Chinese Telecom Hack:  How To Protect Your Messages

Chinese Telecom Hack:  How To Protect Your Messages, from National Cybersecurity Alliance
Learn how to protect your calls and texts following the Chinese telecom cyberattack. 

I Found a Malicious Chrome Extension on My System - Here's How and What I Did Next

As critical as it is to know how to prevent a hack or malicious activity on your accounts, it's just as important to know what to do if you do fall victim to a compromised site or extension. Honestly, this gave me flashbacks to last spring when I discovered my personal info had been included in three separate leaks in the span of 2 weeks. It's a lot of work to protect yourself, but it's a good feeling when it's done. 

Learn How to Protect Yourself During Data Privacy Week 

Data Privacy Week is January 27-31, 2025, because a single Data Privacy Day isn't enough when it comes to our data privacy, or digital footprints! Everything you do online contributes to the data generated about you, and is available to others. You may just throw your hands up and think it doesn't matter, but it does matter for both your online, financial, and physical safety. You can learn how to control the flow and availability of that data with this information from the National Cybersecurity Alliance.

Drowning in Spam? Stop Giving Out Your Email Address - Do This Instead

This is such an easy solution!

Why You Shouldn't Sign in With Google or Facebook

Why You Shouldn't Sign in With Google or Facebook, from How-To Geek by Fergus O'Sullivan
It's so easy to sign in to an online service with Google or Facebook. It's one less password you need to remember. BUT, what risks are you taking?

AI Privacy and Safety Checks

Sarah Wood, from Kent ISD and My EdTech World blog has curated a spreadsheet full of privacy and safety checks for popular AI apps. You can view it here. Select the tool from the list (or the tabs along the bottom of the sheet) to find out if an AI tool is safe to use with your students, or safe for you to use. 



Google Docs:  40 New Templates

Google has been on a template tear. They added new templates to Slides last month, and this month they have added 40 new templates to Docs. These pre-made pageless templates consist of several new features that make your documents visual and effective. Document tabs keep your documents organized, placeholder chips make it easy for you and your collaborators to add data, and building blocks, pre-set layouts and styles give your document a premium look and feel.To select a template, just select the Templates button at the top of a newly created Doc, or by selecting File > New from the template gallery in an open document. Full details are available here. You should be seeing this update now. Learn how to use templates in Docs here.

Google Drive:  Prevent File Downloading, Printing or Copying For All Users


When sharing a Doc, we've had the option to block commenters and viewers from downloading, printing and copying the file. Now we'll be able to activate those same restrictions for everyone with whom we've shared a file. If you give someone edit permissions to a file, but add the restrictions, they will be able to copy and paste document content, but only within the document. These restrictions will allow us to prevent sensitive information from leaking. We should see this option by the end of January. To use this feature, when you are sharing a file, click Settings at the top, and uncheck the Viewers Can See The Option to Download Print and Copy box. Here are instructions for sharing files in Google Drive.

Google Forms:  2 Important Updates Affecting Your Recipients

I just learned the hard way that one of these updates has moved the setting for how you make your form available to recipients. So before you send your next form and find out others can't access it, take a minute to watch this quick video. 





Resources for Safer Internet Day, February 11

Safer Internet Day (February 11th) is focused on empowering students to use technology responsibly, respectfully, critically, and creatively. ConnectSafely has a host of free classroom lessons, activities and resources to encourage students to help create a better and safer internet. 

If You Are Still Using Windows 10, Your Computer Will Soon Be At Risk

Windows 10 will no longer receive security patches starting next October. If your laptop cannot upgrade to Windows 11, it's time to replace it. 



5 AI Extensions for Teachers 

5 AI Extensions for Teachers, from Chromebook Classroom by John Sowash
These 5 extensions will save you so much time!

Google Sheets for Educators (or Anyone)

Google Sheets for Educators, from Control Alt Achieve by Eric Curts
You already have to use Google Sheets for field trip permissions, conference schedules, and tech inventories. Wouldn't it be helpful to feel comfortable when using it? In addition, it can help you with things like tracking student progress, tracking your classroom book library or classroom inventory, tracking student behavior, creating interactive games and activities, making pixel art with your students, and so much more. 

Missing JamBoard? Here's an Overview of FigJam



Google Keep’s 5 Best Feature Updates—So Far

Google Keep’s 5 Best Feature Updates—So Far, from How-To Geek by Bobby Jack
Google Keep is my go-to note taking, list making, app. My husband and I even maintain our shared grocery list in Keep. It can be a very useful tool for you and your students.