Thursday, April 22, 2021

ASA Tech Tips and News for April 23, 2021

 
It's time for a periodic reminder about password security and phishing. Now before you scroll on past, the article below has a clear explanation of both. Keep in mind, in addition to your personal risk, when your device is connected to a work network, your actions can jeopardize everyone else on that network. This is why we need to be so vigilant and suspicous of websites, emails, social media, click bait, and ads while online. Online criminals continue to improve their methods of duping users through social engineering, where they will trick a user into clicking on what appears to be a legitimate link and either downloading malicious programs or gathering information that allows them to breach an account. Another security option to consider is to set up 2 Factor Authentication for your ASA account. This will prompt you to confirm from a separate device that you are logging in to the account. You can do this either with a mobile phone prompt, phone call, code, plugin security key, or the easiest way is to use the Google Authenticator app on your mobile device. Hint:  You may want to start investigating this, as more and more cyber insurance policies are requiring 2 factor authentication for all users. It's just a matter of time before the DOGR will require it as well. 


How to Delete Your Old Online Accounts (and Why You Should)

We all know that when you begin using a new online service, you need to set up an account. What happens when you stop using those accounts, especially if you've reused a common password, answered the same security questions, or stored credit card info? They become targets for online attackers who now have access to your personal information. 

How a Password Manager Protects You From Phishing Scams

Not only does this post explain how password managers work to keep track of your passwords and protect you from phony sites, it also explains very clearly how phishing scams work and how to examine a URL. 

What is a Hamburger Menu Button?

What is a Hamburger Menu Button? from How-To Geek by Joe Fedewa
Those three horizontal lines in an app or website basically mean there's a menu of options behind it. It's similar to the "waffle" grid, or "snowman" three dots. 

Google Workspace for Education Plus Updates:  


Meet:  Present Screen and Chat Moderator Capabilities

Within the next two weeks, you see these tools for Meet hosts. Remember by creating your Meets in your Calendar, you will be recognized as the host regardless of who joins first. These updates allow you to manage who can share their screen. You will also be able to control who can send chat messages during a Meet. Both of these new features will be on by default, meaning only the Meet host can share their screen and anyone in the Meet can send chat messages. Full details, as well as screen shots showing where you can find the host controls can be found here. 

Calendar:  Google Maps Available in Quick Access Side Panel

When you are adding a location to your event in Calendar, you will be able to access Google Maps in a pop up side panel to search for the correct location, check location details and travel times. You should see this new feature within the next two weeks. Full details and a demonstration can be found here. 

Sites:  Classic Sites No Longer Available After May 15, 2021

If you created any websites in Classic Sites (old version of Sites), and still need access to them, you will need to convert them to New Sites before May 15th. 


The Fastest Way to Free Up Space in Gmail

The Fastest Way to Free Up Space in Gmail, from How-To Geek by Chris Hoffman
Google Workspace for Education customers have always enjoyed unlimited storage. This is coming to an end next year. Now is the time to start putting better storage habits into practice. Here's an easy way to find the biggest storage hogs. 

How to Use Windows 10's Hidden Video Editor

How to Use Windows 10's Hidden Video Editor, from How-To Geek by Chris Hoffman
Looking for a way to create a slide show of photos, or enhance your videos? Windows 10 has a video editor built in, you just need to know where to find it. 

How to Disable and Remove Chrome Extensions - And Why You Should

How to Disable and Remove Chrome Extensions - And Why You Should, from Free Technology for Teachers by Richard Byrne
Chrome extensions can be very handy tools, until we stop using them, they conflict with something, or they get too old. 

Turn the Spotlight on Video Instruction

Here's a link to the slide deck mentioned in the video. This webinar covers sharing video (or audio) successfully (and switching between tabs) in a Google Meet, Picture in Picture in YouTube, full screen YouTube video with no ads or comments, starting a YouTube video in a specific spot, controlling the start and end time in a video that is embedded in Slides, and embedding the cut video on a Slide in a Google Site.



19 Canva Tutorials for Teachers and Students - Certificates, Comics, and More!

19 video tutorials to learn how to make just about anything in Canva. Inspire your creative side. 

How To View Timelapse Imagery in Google Earth



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